Companies Incorporation Rules, 2014 lays down the rules and procedure for registration of companies in India. The Company Incorporation Rules, 2014 require the Registrar of Companies to receive the following information and documents from every subscriber or shareholder of the company.
Information and documentation are required of natural persons
- Natural persons need to provide these documents and information:
- Name of the person shown on the recent photograph.
- Your parents’ or your mother’s name.
- Your date of birth
- State and District of Birth
- A qualification in education
- Permanent residence.
- The address of the current residence. Residents of the present address who have lived there less than one year must also submit information regarding their previous residence.
- Your email address
- Please provide your telephone number
Registrating a company with the appropriate documents
- PAN cards and any of the following documents must be owned by an Indian citizen.
- An original voter identification card
- You must provide a copy of your passport
- Please submit a copy of your driver’s license
- Authentication document (Aadhaar)
NRIs and foreign nationals need to provide a passport copy. Any government document with a photograph and address may also serve as an address proof.
As well as submitting proof of identity and address, subscribers must provide proof of residence. You may need to provide a bank statement or an electricity bill or a telephone or mobile bill that is less than two months old as proof of residence.
If a foreign national applies, they must also submit proof of nationality and proof of residence.
Shareholding by an organization or company
A parent company that subscribes to the shares of a company must file these documents when another company or legal entity does so:
Identification number of the company
If you have a GLN
- Identify the body corporate by name
- Address of the registered office or principal business location
- Please enter your email address
Along with the above documents, the body corporate must also provide a certified true copy of a Board Resolution authorizing an officer of the corporation to subscribe to the proposed company’s Memorandum of Association and to make an investment in the corporation.
In the Board Resolution, the composition of the Board, the number of shares that will be subscribed by the company, as well as the names, addresses, and designations of the persons authorized to subscribe, must be specified.
LLP’s ownership of shares
In order to subscribe to the memorandum of association and to invest, the subscriber will need to provide a certified true copy of the resolution approved by all partners, as well as authorization. Shares must be subscribed for with the details of who is authorized to subscribe in a resolution.
Foreign companies with equity stakes in the company
When a foreign company holds a share of the company, in addition to the above-mentioned documents, the foreign company’s certificate of incorporation and proof of registered office must be submitted.